2015-11-03

Personal Assistant (job ref : OSH-200415)
London


The Moat School is a unique and successful independent secondary day school in London for children with dyslexia and associated SpLDs. They are committed to safeguarding and promoting the welfare of children and young people as they have small classes on average less than 10. They expect all staff to share their commitment. You will be required to undertake an enhanced CRB disclosure.

 

JOB DESCRIPTION

Reporting lines

The Head’s PA is immediately responsible to the Headmistress but will also undertake work as directed for the Executive Director.

 

Main Purpose of the Post

§  To act as a Personal Assistant to and provide a full and confidential secretarial service for the Headmistress

§  To assist the Headmistress in the smooth running of the school

§  To act as an ambassador for both the school and the Head

§  To support pupil recruitment

 

Key Responsibilities

§  Organising and maintaining the Head’s electronic diary, including visits for prospective parents

§  Managing incoming communication to the School Office (emails, telephone calls, post etc) and triaging such communications for action

§  Working with the Head to produce a weekly newsletter

§  Minuting termly meetings for the Governing Body as well as half termly staff meetings

§  Arranging travel and accommodation for the Head whilst on school business

§  Overseeing and coordinating arrangements for staff appointments in accordance with recruitment procedures

§  Maintaining the Single Central Register of Appointments

§  Managing the planning and delivery of some school events, such as Open Days

§  Working with the Academic Administrator to update and maintain accurate pupil records on the school’s database

§  Working with the Academic Administrator to distribute termly School Reports.

§  Liaising, with tact and diplomacy, with other school staff and others outside the school, particularly parents and the local community

§  Supporting the Marketing Manager with administrative matters relating to pupil recruitment

§  Arranging visits to the school for prospective parents

§  Administering First Aid to children and staff as required; training will be provided if required

§  Maintaining an archive system for staff and the school office

§  Liaising with the Finance Manager, including billing requirements

§  Supporting the Headmistress with all matters pertaining to ISI Inspection

§  To be fully committed to the ongoing success of The Moat School.

 

In addition to the above duties, the Head’s PA is a member of the wider academic support staff and is thus expected to be a team player who will assist other administrative staff and the Deputy Head during busy periods.

 

PERSON SPECIFICATION

§  Excellent interpersonal skills and the ability to communicate effectively and appropriately with governors, staff, parents, pupils, alumni and external bodies

§  A close attention to detail and a conscientious approach with a commitment to excellence

§  Proficient in the use of the Microsoft Office suite

§  Fast and accurate touch-typing

§  A ‘can do’ attitude and a good sense of humour

§  The ability to handle sensitive and confidential matters with complete tact and discretion

§  A high degree of initiative and ability to prioritise work

§  Enjoy working as part of a team and using time management skills to good effect

§  Well-developed written communication skills with high standards of literacy and numeracy together with excellent spelling and grammar

§  Previous experience of working as a secretary, PA, registrar or administrator whilst not essential, would be a distinct advantage

§  A qualification in First Aid and shorthand skills are desirable but not essential

 

Salary is £25,000 - £28,000 depending on experience.

 

Closing date 24 November 2015.

 

The School provides all staff with the exclusive use of a wireless enabled laptop computer.


If you find yourself suitable with this role, please send your updated cv to [email protected]

Closing date 24 November 2015


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